Cloud accounting software isn’t just for the big boys – the multinationals with money to burn.  Quite the opposite in fact.  Investing in the cloud is the smart choice for small businesses who want to work faster, save time, effort, and money, and get a better understanding of their financial situation at any time, on any device.

The land of the long white cloud

These days, the cloud is everywhere.  There’s a good chance you use it for your internet banking.  You probably have an email account that’s in the cloud.  Maybe you store your photos or your music there.  Its capacity is endless, you’re not confined to a single computer or network, and it’s very cost-effective.  Work from the office, from home, at your favourite café, at the airport, from another country; all you need is an internet connection and a monthly subscription.  So, that leads us to the next question…

Just because I can, why should I?

Problems with traditional accounting software are varied and numerous.  You’re tied down to a computer, network, or office environment which, for the modern, agile business, simply isn’t acceptable, and certainly isn’t necessary anymore.

The traditional software becomes out of date regularly, requiring down time to apply fixes, patches, and upgrades, which may come at a significant cost and lead to unexpected glitches.

The space, both physical and electronic, to keep backups quickly mounts.  That comes at a cost, and no little effort.  With the cloud, it essentially is its own backup.

You get what you need, and pay for what you use.  You can choose add-ons to suit your needs and simply pay a monthly subscription.  A bit like Sky, but without all the rubbish you don’t use.

In the cloud, there’s no need to install and run applications over a desktop computer, or have inconvenient software updates when you don’t want them.

With all my financial information in the cloud, how do I know it’s safe?

We hear all the time about security hacks and the latest viruses, so you’re right to be concerned.  However, the cloud is one of the most secure ways to store your data and information.  The single biggest risk you face by not being in the cloud is the loss of hardware – your laptop being stolen, left on the train, or your hard drive being irreparably damaged.  That risk is completely eliminated using the cloud. Your data is secure as long as your password is known only to you.  As soon as you can jump on another computer, you’re back up and running, reducing your down time to next to nothing.

You can also share information electronically and securely too.  You don’t need to print screens, download data to an unsafe flash drive, or email documents.

Who can I talk to for more information?

I’m glad you asked. Your Office Angel will be able to help or, if you don’t have one yet, call (07 577 0961) or email (admin@officeangels.co.nz) today.  If you already use a cloud service, we can have an obligation-free chat to find out if it’s the right one for you, or how you could better utilise your existing service.